gauteng dept of health
gauteng dept of health

Secretary Level 5 vacancy at dept of Health

Jobseekers are hereby invited to apply for a Secretary Level 5 job opportunity available at department of Health South Africa .

Applications deadline: 14 July 2023

What you will need

Requirements :

  • Matric/Grade 12. Computer competency (Ms Office- Word, Excel, PowerPoint, and Outlook). Exposure in working, in secretarial environment will be an added advantage. Skills and Competencies: Ability to communicate well with people at different levels and from diversified backgrounds. The prospective appointee should have sound verbal and written communication skills, sound organizational and planning skills. High level of reliability and ability to handle confidentiality. Sound knowledge of the public service regulations and public service acts. Ability to act with tact and discretion and handle conflict. Good telephone etiquette and interpersonal skills. Knowledge and application of the Batho Pele Principles Basic skills on report writing. Ability to work independently and in a team under pressure. Must be self-motivated. Ability to work with medium to large filing size systems is essential. Applicant should be prepared to undergo practical test and medical surveillance as an inherent job requirement.

Duties :

  • The successful candidate will be responsible for administrative and secretarial support to the Executive Management and the Hospital Board. Administering office expenditure, submissions of subsistence and travel claims for Executives and Hospital Board Members. Administering/drafting and typing correspondence/documents including compiling of relevant reports Maintaining and managing the filing system for the Executive Management and the Hospital Board. Organising meetings, taking minutes during meetings, and communicating action items from meetings to various stakeholders. Organising office logistical matters including events of the Office of the CEO/ Hospital Board Liaising with internal and external stakeholders regarding office operations. Assisting managers with various administrative tasks. Manage reception area and attending to visitors. Screen and transfer calls and handle telephonic enquires as well as other enquiries from internal and external clients. Ensure the effective flow of information and documents to and from the office of CEO. Receive and direct correspondence to relevant Managers and Departments Ensure safekeeping of all documentation in the office. Compile reports and documentations, administer the filling system in line with the Departmental Records Management. Ordering of office consumables and arranging for refreshment for visitors Liaise with relevant Hospital department for procurement of office equipment and stationery. Assist with ad-hoc tasks as and when required.

How you can Apply for Secretary Level 5 vacancy at dept of Health

Click here to view and apply

Last updated dates : Friday ,30 June 2023 | Location: CHRIS HANI BARAGWANATH ACADEMIC HOSPITAL (CHBAH), Gauteng, South AfricA