Apply for Grade 12 Senior Secretary entry Job at Department of Defence

Apply for Grade 12 Senior Secretary entry Job at Department of Defence.

Position Details:

Requirements:

Grade 12 certificate (NQF 4) or equivalent.
Post matric qualification in general administration related field, and exposure to general administrative/secretarial duties including management of office assets stationery, procurement will be an added advantage. etc.
Special requirements (Skills needed):
- Computer literate (MS Office software packages).
- Good telephone etiquette, and able to work under pressure.
- Ability to handle variety of tasks Good inter-personal skills,
- adaptability and resourcefulness.
- Applicant must have good communication skills and time management.
- Be presentable, reliable and punctual.

Duties:

Render effective and efficient secretarial services to the director.
Take minutes in Director’s meetings.
Type a variety of documents, including agendas, memos, letters and reports.
Handle and maintain the Director’s diary, correspondence, control files, process telephone calls and take messages.
Arrange entry authorisation, receiving visitors and serve tea/refreshments.
Arrange meetings, appointments, flights, accommodation and transport.
Ensure the director receives agendas and minutes timeously.
Update and store the director’s personal information.
Remind the Director of the scheduled meetings, appointments and submission of documents.
Ensure the office is tidy and inventory is maintained and updated. Receive, register, route and file correspondence accordingly (i.e. agendas, minutes etc.).
Applicant will also be responsible for the procurement of office requirements in the Director’s office.

Apply for Grade 12 Senior Secretary entry Job at Department of Defence:

Required Documents:

Completed and signed Z83 application form (obtainable from any Public Service Department office or the DPSA website).
Detailed Curriculum Vitae (CV) with full particulars of the applicant's training, qualifications, competencies, knowledge, and experience.

Application Submission:

Applications must be submitted through one of the following methods:

By Post: Financial Management Division, DFSS, Career Management Section, Private Bag X137, Pretoria, 0001.
By Email: Tshepo.Magau@dod.mil.za.
Hand Delivery: For applicants stationed in the Pretoria area, applications may be hand-delivered to: Poynton Building, 195 Bosman Street, Pretoria, and placed in wooden post box number 5 at Reception.