Secretary Job opportunity ( Apply with Grade 12 No experience ) department of agriculture, land reform and rural development Hiring (Dpsa vacancies).

Applicants must be in possession of a Grade 12 Certificate. No experience
required. Job related knowledge: Computer literacy (Microsoft Word, Excel,
PowerPoint, etc). Job related skills: Good telephone etiquette, Sound
organizational skills, Computer literacy, Language skills and ability to
communicate well with people at different levels and from different
backgrounds, Communication skills (written and verbal), Ability to act with tact
and discretion and Good presentation skills.

Also read : how to apply for child grant increase to get R720 grant per child

DUTIES : Provide secretariat / receptionist support services to the Senior Manager.
Receive telephonic calls and refers the calls to the correct role players if not
meant for the relevant Senior Manager. Record appointments and events on
the diary. Type documents for the senior manager and other staff within the
unit. Operate office equipment e.g. fax machine and photocopier. Provide
clerical support services to the Senior Manager. Liaise with travel agencies to
make travel arrangements. Checks the arrangements when relevant
documents are received. Arrange meetings and events for the Senior Manager
and staff in the unit. Identifies venues, invites role players, organise
refreshments, sets up scheduled meetings and events. Process the travel and
subsistence claims for the unit. Process all invoices that emanate from the
activities of the work of the Senior Manager. Record basic minutes of the
meetings of the Senior Manager where required. Draft routine correspondence
and reports. Do filing of documents for the Senior Manager and the unit where
necessary. Administer matters like leave registers and telephonic accounts.
Receive, record and distribute all incoming and outgoing documents. Handle
the procurement of standards items like stationary, refreshments etc. Collect
all relevant documents to enable the Senior Manager to prepare for meetings.
Remain up to date with regard to prescripts / policies and procedures
applicable to her / his work environment to ensure efficient and effective
support to the Senior Manager. Study the relevant Public Service and the
departmental prescripts / policies and other documents to ensure that the
application thereof is understood properly. Remain abreast with the procedures
and processes that apply in the office of the Senior Manager.

You may also like to apply for:

How to apply

Applications can be submitted by post to: Private Bag X11305, Mbombela,
1200 or hand delivered during office hours to: 17 Van Rensburg Street,
Bateleur Office Park, 7th floor Block E, Mbombela, 1200.
NOTE : Coloured, Indian and White Males and Coloured, Indian and White Females
and Persons with disabilities are encouraged to apply.

Opportunity available in Mpumalanga (Mbombela) .
Application Closing date: 10 March 2023 ,
Posted dates: 02 March 2023,
Article published by youthspace .